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Key Topics
- Requirement
- Solution
- Introduction
- Need of the Project
- Objectives
- Scope of the Project
- Target Audience
- Audience Analysis
- Project Feasibility Analysis
- Implementation and Maintenance Issues
- Availability of Client Resources for the Project
- Copyright Issues
- Content Collection issues
- Programming Issues
- Privacy Issues
- Confidentiality Issues
- Potential Risks
- Ethical Issues
- Milestones
- Assessment Criteria
Requirement
Write proposal discussing the Intranet Rebranding Johnson is currently changing the logo and colour branding and the PMO has been tasked with the role of auditing the intranet to determine the scope of the changes required. We can take on additional resources if necessary to do the manual work. Much of the rebranding will involve headers and footers which are server processed so that will be easy. The tricky components are policies, forms and other official documents - the owners of which will need to be identified and a scheduled provided to them to make the necessary changes. Stakeholder engagement is high, and there is an April/may timeline for completion so this would fit nicely with the student timelines.
Solution
Introduction
The company is planning to rebrand the intranet by changing the logo and colour of the interface and the related documents of the company. The company has decided to depute PMO to handle the whole procedure. The company considers involvement of rebranding using footer and header is easier and the other areas such as rebranding in policy documents, forms and other related official documents are little challenging.
Need of the Project
The purpose of this project is to help the company implement the rebranding strategy well within the stipulated time and defined cost structure. The company wants to implement the rebranding processes as soon as possible so that it completes without interfering with the usual operation of the company.
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Objectives
The project requires the PMO to build a project management plan that will help the department in conveniently handle the whole project implementation. The major focus would be on the tricky components such as policies, forms and other official documents.
Scope of the Project
The project scope is mentioned below:
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- Designing new format for all the related documents
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- Development and Implementation of new design proposed for the headers and footers
Target Audience
The target audience for this project are the company employees who will be interacting with the interface and those who will be using the documents for official purposes.
Audience Analysis
The audience of these project developments are all those stakeholders who will interact with the implemented change on the regular basis. These audiences are the users of the intranet and they will be citing these changes almost every day.
Project Feasibility Analysis
This section discusses the feasibility of this project. It tries to assess whether the project is doable from the company and the department perspectives. Moreover, it tries to identify any issue that are can hamper the project progress.
Implementation and Maintenance Issues
Currently the company does not see any major issue related with the implementation or maintenance. However, it can be stated that proper presence of human resource on the floor would be the suggested method to ensure proper implementation and maintenance.
Availability of Client Resources for the Project
The project is an in house development and the department that is involving in the project is under the control of the company. The company has full control of the project development and the department has the full access to the necessary resources for the project development.
Copyright Issues
There are no such copyright infringement issues thus sighted far in any manner, whether it is related to the logo designs or the use of colour and fonts. Therefore, on the copyright front, the company is clear to move ahead with the project development.
Content Collection issues
The content requirement related to the project is available within the organization and the concerned department can access those whenever required. The company can implement the project sufficiently. All the related documents are readily available.
Programming Issues
The company has in house developer who can handle the designing and implementation of the rebranding activity that are related to the project. The company does not need to bring the employees from outside for such activity as it has enough experience in the same as it has already conducted similar exercise in the past (hypothesised).
Privacy Issues
There is some privacy issues related to the project development where the rebranding activity may lead to revelation of some sensitive data related to the company to the employees who should not have the access to the same. The company can mitigate this issue by giving special permit to any such employee with a clear non-disclosure agreement.
Confidentiality Issues
The project management department must keep the project development low profile till it is fully implemented. It is suggested so that the competition does not pick on any internal changes.
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Place Your OrderPotential Risks
There are some of the potential risks that are associated with this project development. They are:
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- The sponsor of the project can change their mind on the logo and colour that has been selected for rebranding and such fickleness might impact the project progress
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- Another associated risk is the lack of enough budgets to take the project ahead without any financial issues. The project manager has to clearly state the project scope and associated cost to the management prior to handling the project. Moreover, the project manager can review the cost structure and suggest necessary changes to the management.
Ethical Issues
There are no such ethical issues involved in the project that can hamper the project progress. However, the employees are suggested to act honestly and diligently while the project is in progress so that it completes on the stipulated time and estimated budget.
Milestones
The Appendix shows the timeline and necessary milestones related to this project.
Assessment Criteria
The project manager needs to assess the development of the project based on the company standard periodically. The project manager can assess the project based on the milestones stated in the Appendix or other criteria can be developed for better suitability.
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