A personal letter is a note comprising personal feelings or problems written by an individual to another one. Personal letters, are sometimes also known as friendly letters and are a wonderful way to connect with friends, family, business partners, and others in ways that emails and text messages just cannot. However, ideating a personal letter can often be difficult nowadays, in times of the internet.
So how to write a personal letter? This type of letter is not just written for communication with your known ones but also is a part of academic assignments as well. You need to understand the personal letter format and standard structure to compose it more quickly and effectively. However, many face issues doing so. If you are someone facing the same problem with personal letter format or structuring it, this blog, written by an expert at AllAssignmentHelp can be very helpful. The detailed guidelines in this blog can help you with everything related to writing a personal letter.
Key Elements of a Personal Letter
Personal letters are drafted to express and showcase personal feelings. You have the freedom to make them in any way you choose. However, you need to make sure that you write it in such a manner that with ones you wish to be connected with your letter addressed do the job correctly. Thus, you should know the typical key elements as well that would help you create it in the right way.
Here are the key elements of writing a personal letter:
Typical Purposes for Personal Letters
- To inform
- Maintain contact
- To communicate
- To persuade
Typical Personal Letter Format
- Phrasing that is informal and conversational
- Spelled correctly
- Personal and intriguing details handwritten
- Typed format casual use of punctuation, capitalization, and grammar
- Indented paragraphs for traditional or electronic distribution
Components of Personal Letters
- Date
- Salutation
- Introduction
- Body
- Conclusion
- Closing
- Signature
You have to know all these parameters when you are about to write a personal letter on your own either for academics, to your friends, or to known ones. However, still, you need any assistance with the format or writing a personal letter, our assignment writing help can be highly useful. Expert letter writers can make it in such a way that whatever you want to express personally will be highlighted exceptionally and getting a good score in it will be like bread and butter!
Writing personal letters even for academic work is not an easy job especially when we have quick connecting options like WhatsApp, social media, and emails in our lives. Bringing that sort of personal touch in an academic letter is quite a tough job. On top of that if you have an online class to attend in the next few hours, awful – that’s the word to describe it best! Such situations can be highly pressing and scary as many students cannot handle such pressure and wonder I wish I had someone to do my online class for me. We can help you here as well. Our online class experts can attend your class at any time you want giving you peace of mind to concentrate on writing the personal letter keeping all the format of personal letter writing.
Read Here: Mistakes while writing a cover letter
Format of Personal Letter
While writing a personal letter, first you should know its main parts so that you can add all the points in an organized way.
The five key parts of a personal letter are:
- The Heading: In the Heading, the address is listed in a lined manner, with the date mentioned on the last line. After the header, a line is added. The heading is inserted from the top of the page to the middle.
- The Greeting: A comma always follows the greeting. If appropriate, the greeting can be formal, beginning with the phrase “dear” and using the person’s given name or relationship, or it can be informal.
- The Body: This is the main text of the letter. It contains the message you wish to send. In a pleasant letter, paragraphs are usually indented at the start. If your paragraphs aren’t spaced, make sure to leave a space between them. You can hire our essay helpers at any time to write your personal letters’ body paragraphs and impress your readers.
- Complementary closing: This short statement is always a single line with a few words. It comes to a comma’s finish. It should be indented one column below the heading. For the signature line, skip one to three spaces (two is typical).
- The signature line: The handwritten signature and signature line are extended to the same column as the closing. You may eliminate the signature line if the letter is very informal, as long as you sign the letter.
At last, you can add a postscript, start it with P.S., and end it with your initials if your letter contains one. To begin the postscript, add a line after the signature line. However, when it comes to composing and concluding personal letters, these parts are highly essential.
You may feel too tired managing your writeups when you have exams online. These times are highly demanding and many students cannot keep up with such pressure. It has often been observed that students look for external help thinking I need someone to take my online exam for me so that I can de-stress myself from such a heap of pressure and rejuvenate myself by relaxing or doing things that I love.
Basic Layout of a Personal Letter
The purpose of presenting a personal letter in a certain way is to make it easier to read. Thus, a perfect layout is mandatory to organize personal letters in the right format. Moreover, simply make sure that everything is clear and that the page looks decent.
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Below is the layout structure:
The sender’s full name and address
Begin by writing your complete address, which should include the street name or number, city, country, and zip code. This part should be in the upper right corner of the page and must include the full name and communication address of the sender. This is usually followed by the date the letter is addressed.
It will be easier for the recipient to reply to you if you include your complete address. When sending a letter from a location other than your usual home, institution, or office address, providing your complete address is even more vital.
The recipient’s full name and address
The recipient’s full name and address should be included in this section on the left side just after the date. The date is significant because it tells the reader when it was written. To keep the flow going, the recipient’s address should be mentioned right after the name.
Salutation or greeting
‘Dear’ is the most widely accepted and used term of affection for a personal letter. Thus, it is usually sufficient to address the recipient kindly followed by the recipient’s name.
However, based on your relationship, you should decide whether to address the receiver by their first or last name. The greeting normally concludes with a comma, but if the greeting is highly personal, it may also end with an exclamation point. In personal letter writing, you also may start a conversation with Hi/Hello/ Hello Again, or something similar in a very informal manner.
Introductory Paragraph
This is the first paragraph of your letter’s major content. This is the foundation of the letter that will gradually bring the reader’s attention to the purpose of your letter to read further.
Since a personal letter is a friendly communication, you may ask about the recipient’s well-being as well at the start. Moreover, In this section, you must explain why you are writing the letter. The goal is to make sure that the receiver understands why you are contacting them right away.
Body Paragraphs
This is the primary text of the personal letter. This section contains the message that must be presented. The purpose determines the length of the personal letter. Therefore, make it clear and easy to read, no matter how long it is. Write in a couple or a few sentence paragraphs. Press down the first line of a paragraph or leave a break between groups of sentences to indicate where the paragraph begins.
Moreover, in personal letters, body paragraphs are not limited to a specific number of words. When it comes to the art of writing letters like a pro, though, simplicity is still regarded as quality.
Concluding Paragraph
The closing of a personal letter should be a summary of the entire letter’s content. It should include a call to action to encourage the reader to respond.
Moreover, the recipient’s needed reaction should be stated clearly. For example, if you’re sending out an invitation, specify that the recipient must let you know whether or not they’ll be attending the event.
A Signing-off note
A thank-you note for the recipient’s time and attention is included in this part. If you’re sending a hard copy of the letter, your signature should be in blue or black ink. To avoid your signature looking crammed, leave enough space between the complementing close and your name.
At last, once you’ve finished drafting the letter, proofread and spell-check the paragraphs. You can also avail proofreading editing service online to make sure it is been checked by a professional so that no stone is unturned! Also, after you have completed writing the letter, check over it again to make sure the personal letter format was followed correctly.
Also Read: Personal Essay Examples, Structure, and Writing Tips
Personal Letter Structure – An Example
Although the format of a personal letter is quite simple, many people believe that the art is being lost in the process of improvements in social media, texting, and message forms.
We have given below an example of the format of the personal letter to provide you with a clear overview of the structure and layout:
| {Date} {Recipient’s name} {Address} {City, Zip Code, State} Dear {First Name/ Mr. Mrs./ Ms. Last Name} Hello! I hope you are well. It has been {amount of time} since our last correspondence. I am writing this letter to {purpose of the letter}. {Write your message to the recipient}. Thank you for your time. Warm regards, {Your Name} |
It can be time-consuming to write a new letter each time you need to send a message. Fortunately, adopting a customized letter format will save you time and effort. You can also read a sample to get some ideas for your letters. For that, you can also look out at our sample library where you can get to see a lot of samples based on the personal letter.
Personal Letter Writing in Today’s Time
Digital ways of communication such as phone conversations, text messages, and emails have largely replaced letter writing in recent years. All these modes of communication have made it easy to communicate instantly with almost anyone around the world.
While the number of people writing personal letters has decreased, many people still do so to retain their privacy. A personal handwritten letter is written with the understanding that it will be read just by you and will not be shared. It also conveys the fact that someone took the time to send a letter, and it generates affection and support that electronic messages cannot.
Because technology has grown so rapidly, we now expect to be able to talk to people instantly and receive a response almost immediately. Rather than typing our messages on paper, most of us now choose to send SMS and emails, typing out our messages in a matter of seconds.
Thus, we can now conclude that the art of writing is being missed and we more feel comfortable conveying messages via emails or texts.
Also Read: Tips To Master Academic Writing
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Frequently Asked Questions
| Q: What makes a good personal letter? A: A good personal letter is influenced by a number of factors. These include the following: i) Fascinating to read ii) Free of grammatical and spelling errors iii) Rather than being universal, it should be personal iv) A call to action is included, such as to get together, respond with their letter, and so on. |
| Q: What is the ideal length for a personal letter? A: There is no standard length for a personal letter. Many letters are only one page long, but, if you have a lot to say and haven’t written to the receiver in a while, longer letters are quite appropriate. |