Database Management System – An Easy Way to Manage Your Data


Students who have a course in Database Management should know the fundamentals of this subject. A database can be anything, for example, information about your college. The database management system is the system software used to create and administer databases. Now, we can say a Database is a place where a similar type of information is cached and a variety of operations can be executed on it.

Every organization has large amounts of data in its database. A database management system (DBMS) is a software tool that organizes those data in a database. We have experts in DBMS for your assignment at AllAssignment help. You can contact us for any assistance.

Some Important Terminologies to Know in the Database Management System

Before getting into the basics of Database Management we need to go through some of the important terminologies. These are:


A database is a collection of interconnected data that allows for efficient data retrieval, insertion, and deletion from a database and organizes the data into tables, views, schemas, and reports. For example, a university database organizes data about students, faculty, and administrative staff, among other things, allowing for easy data retrieval, insertion, and deletion. 

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Data Definition Language (DDL)

DDL is a short-term programming language. It deals with database schemas and descriptions of how data should be stored in a database.

Here are some terminologies that come under DDL.

  • Create: This command creates a database and all of its objects, such as tables and views (table, index, views, store procedure, function, and triggers)
  • Alter: This command modifies the existing database’s structure.
  • Drop: This command removes objects from the database.
  • Truncate: Removes all records from a table, as well as all allocated space for the records.
  • Comments: Add Comments To The Data Directory
  • Rename: To rename an object, use the RENAME command.

Data Manipulation Language 

DML stands for Data Manipulation Language. It is used to save, alter, retrieve, delete, and update data in databases. It includes the most popular SQL statements such as SELECT, INSERT, UPDATE, DELETE, and others.

Database Management System

Database Management System is the name of the software that is used to manage databases (DBMS). MySQL, Oracle, and other commercial DBMSs are examples of popular commercial DBMSs that are used in a variety of applications.  It aids in the creation, revision, and deletion. It stores and manages information in a digital repository hosted on a server.

Read Here: Distributed Database: How does it Work?

Characteristics of Database Management System

  • It can provide a logical and transparent picture of the data manipulation process.
  • Offer Automatic backup and recovery mechanisms.
  • It has ACID qualities, which keep data healthy in the event of a failure.
  • It has the ability to simplify complex data relationships.
  • Utilized to help with data manipulation and processing.
  • Ensures data security.
  • Can examine the database from several perspectives depending on the user’s needs.
  • Helps in the registration and monitoring of users, the enforcement of data security, the monitoring of performance, the maintenance of data integrity, the management of concurrency, and the recovery of information corrupted by unexpected failure.

File System vs Database Management System

File Management System (FMS) – File Management System (FMS) is a database management system that allows users to view single files or tables at a time. Data is directly stored in a group of files in a File System. FMS contains flat files that are unrelated to one another (when only one table is stored in a single file, then this file is known as a flat file).

Data is managed by the File System, which uses files on the hard disc to do so. Users have the ability to create, delete, and edit files based on their needs

Consider the Hospital Management System that is built on files. Oncology Department, Cardiology, Staff Section, Room facilities, and other departments have access to patient data. Some data is common to all sections, such as a patient’s medical history, name, father’s name, address, and phone number, while other data, such as the room number, is only available to a specific section, such as the nurse staff reception.

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Disadvantages of File System Management

Take the example of the University management system because we as a student relate more to it. We will try to understand the disadvantages through this example.

When the same data is copied in multiple locations, it is said to be redundant for example in a University management system if a student wishes to change his phone number, he must update it in several places. Similarly, old records for that student must be removed from all parts that pertain to him or her.

Unauthorized access to data may occur as a result of the File System. If a student gains access to a file containing his grades, he can alter them in an unauthorized manner.

Because a user must know the exact location of the file in order to access data, the process is time-consuming and inconvenient. How difficult can it be for a user to find a student’s hostel allotment number among 10000 unsorted student records?

Concurrency is defined as numerous users accessing the same data at the same time. Multithreading is not possible with a file system since data can only be accessed by one user at a time.

If a file is lost or corrupted, there is no backup or recovery of data in the file system. However, if you come across any issues while making assignments for FMS and looking for someone to do my assignment for me, then go nowhere and reach out to experts of

What Are the Advantages of Database Management System?

1. Controlling Data Redundancy:

In traditional computer file processing or non-database systems, every application program has its own files. It is quite feasible in the case of DBMS, all the data of an organization is accumulated into a single database and cannot be duplicated.

2. Data Consistency:

If the DBMS has decreased redundancy to the least level, the database system imposes consistency. It implies that when a data item exists numerous times in the database and is updated, the DBMS repeatedly updates every occurrence of a data item in the database.

3. Data Sharing:

In this system, data can be shared by allowed users of the company. It manages the data and allows the users to access the data. Many users can be allowed to access the same set of information at the same time. The distant users can also share the same data. Also, the data of the same database can be shared between various application programs.

4. Data Integration:

In this management system, data in the database is stored in tables. A single database consists of multiple tables and relationships can be built between tables or related data entities. It enables easier data retrieval and updating of data.

A DBMS consists of three elements which are given below: 

  • The physical database: Is the collection of files that consist of the data.
  • The database engine: It is software that makes it possible to connect and alter the contents of the database.
  • The database scheme: It is the requirement of the logical structure of the data stored in the database.

It can be divided into four components which are mentioned below:

  • Users: Users may vary like DB administrators, System developers, and End-users.
  • Database application: It can be Personal, Departmental, Enterprise, and Internal
  • DBMS: Software that grants users to specify, produce, and organize database access, Ex: MySql, Oracle, etc.
  • Database: It is a set of logical data.

This DBMS has numerous merits as compared to the traditional computer file processing approach.

Also Read: Know About Database Management System From Expert

Why Database Management Is Economically Preferable

Here are some reasons that will clear up your mind about why DBMS is preferable:

  • The expense of acquiring hardware- We may require hardware components such as memory, disc drives, controllers, archive storage, and so on, and the cost of all of these must be taken into account when selecting a database management system.
  • Cost of software procurement -This is the cost of software upfront, or the cost of purchasing software, which includes language options and other sorts of interfaces. The proper DBMS version for a given OS must be chosen. The base cost does not include development tools, design tools, or extra language support.
  • Personal cost- When a business purchases DBMS software for the first time, the data processing department is frequently reorganized. Most firms that have implemented DBMS have a DBA job and employees.
  • Cost of Training- Personal must often be trained to use and program for DBMS because they are complicated systems. Programming, application development, and database administration all require training at all levels.
  • Cost of maintenance-This is essentially the recurring expense of receiving routine vendor maintenance and keeping the DBMS version current.

Independence From Database Management System

Database systems are made up of complicated data structures. Developers employ abstraction or hiding unimportant features from users, to make the system effective in terms of data retrieval and reduce complexity in terms of user-friendliness. This method makes database design easier.

Data abstraction is divided into three levels:

  • Physical Abstraction-This is the most basic level of data abstraction. It explains how the information is kept in memory. For this, access methods such as sequential or random access, as well as file organization methods such as B+ trees and hashing, are used. Usability, memory size, and the number of times records are accessed are all considerations to consider while developing a database.
  • Logical- The information that is actually kept in the database in the form of tables is contained in this level. It also uses relatively simple structures to store the relationship between the data items. The user’s view level information is unknown at this level.
  • View- This is the most abstract level of abstraction. Users can only see a portion of the actual database. This level exists to make it easier for a single user to access the database. Data is presented to users in the form of rows and columns.

Data is stored in tables and relations. There may be multiple views of the same database. Users can only interact with the database and view the data; storage and implementation specifics are hidden from them.

Need for Database Management System

A DataBase Management System (DBMS) is a piece of software that makes data processing and management simple, efficient, and dependable. It can be used for a variety of purposes, including creation, abstraction, and updating easily.

Query Processing and Object Management

We can’t store data in the form of objects in typical file systems. Data is saved in objects rather than files in real-world applications. As a result, some application software in a file system maps data saved in files to objects, which may then be used.

In a database management system, we can directly store data in the form of objects. A file system requires application-level code to handle, store, and scan data, whereas a database management system (DBMS) allows us to query the database.

Better Memory Management and Indexing

The use of a database management system (DBMS) simplifies memory management. In a DBMS, object indexing is done efficiently through a database schema based on any data attribute or data property; however, in a file system, files are indexed instead of objects, hence query operations need complete file scans. This allows for quick data retrieval depending on the indexed attribute.

Controlling Inconsistency and Redundancy

Repeated occurrences of the same data are referred to as redundancy. A database system allows for redundancy management, whereas a file system allows for many copies of the same data to be kept.

If a student is enrolled in two separate educational programs at the same college, such as Engineering and History, his information, such as his phone number and address, may be recorded twice, once in the Engineering department and once in the History department. As a result, the time it takes to access and store data grows.

Since the need for Database Management is continuously growing, It is popular among students. If you need Database management assignment help from experts to increase your carrier growth option you can always contact us.


I hope you find the information provided above useful and are going to use this information in the future. With the increasing technology, the future has high hopes for DBMS. All the best for your upcoming journey.

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Frequently Asked Question

Question: Is Database Management good for carrier growth?
Answer: Yes, the need for Database Management is continuously growing because of its easy way of Data sorting. The carrier growth is enormous.
Question: Why is a database management System good for students?
Answer: You may easily manage students’ personal records with the help of a student database management system. It keeps a computerized record of student information, which reduces paperwork.

By Susan White

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